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Privacy Policy

Last updated: April 01, 2026

1. Introduction

Estimonia ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our mobile application and related services.

2. Information We Collect

2.1 Images and Photos

When you scan an item, we collect the photos you upload or capture using your device's camera. These images are used solely to generate value estimates and are stored securely on our servers. The app requires camera and photo library access permissions to provide this functionality.

2.2 Device Information

We may collect device identifiers (such as device type, operating system version, and unique device ID) for anonymous session management, app functionality, analytics, and to improve user experience.

2.3 Account Information (Optional)

If you choose to create an account, we collect your email address and optionally your name. Account creation is optional; you can use the app anonymously with session-based storage.

2.4 Contact Information (Opt-in Only)

If you opt-in to selling an item, we collect your email address and optionally your phone number. This information is only used to contact you regarding potential sales opportunities.

2.5 Usage Data

We collect information about how you interact with the app, including features used, scan frequency, and app performance data. This helps us improve our services and fix technical issues.

3. How We Use Your Information

  • To provide AI-powered value estimates for your items
  • To maintain your personal collection within the app
  • To contact you only if you opt-in to selling
  • To improve our services (using anonymized data)
  • To provide customer support and respond to your inquiries
  • To detect and prevent fraud, abuse, and security incidents
  • To comply with legal obligations and enforce our terms

4. AI Processing and Third-Party Data Sharing

What Data Is Sent to AI Services

When you scan an item, the following data is sent to third-party AI service providers for analysis:

  • Photos you upload or capture — the images of items you submit for valuation
  • Analysis instructions — system prompts that guide the AI in identifying and estimating the value of your item

We do not send your name, email address, device identifiers, or any other personal information to AI service providers.

Who Are the AI Service Providers

We may use one or more of the following third-party AI service providers to process your images and generate value estimates:

These providers process your images solely to generate the analysis response and are bound by their respective data processing agreements and privacy policies. We may change or add AI providers in the future and will update this policy accordingly.

Your Consent

Before your first scan, the app asks for your explicit consent to send your photos to third-party AI services. You can use the app to browse your collection and access other features without providing this consent, but scanning and valuation features require it. You may withdraw your consent at any time by contacting us.

Other Third-Party Sharing

We do not sell your personal information to third parties. Beyond AI service providers described above, we may share your information only in the following limited circumstances:

  • Cloud Infrastructure: We use secure cloud hosting services to store data and run our application.
  • Analytics Services: We may use analytics tools to understand app usage and improve performance.
  • Legal Requirements: We may disclose information when required by law, court order, or to protect our rights and safety.
  • Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

5. Data Storage, Retention, and Security

Your data is stored on secure servers in the United States and European Union. We implement industry-standard security measures including:

  • Encryption in transit (TLS/SSL) and at rest (AES-256)
  • Regular security audits and vulnerability assessments
  • Access controls and authentication mechanisms
  • Secure backup and disaster recovery procedures

Retention: We retain your data for as long as your account is active or as needed to provide services. If you delete your account, we will delete your personal information within 30 days, except where we are required to retain it for legal compliance (e.g., tax records, fraud prevention).

6. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal information:

  • Access: Request a copy of the personal information we hold about you
  • Correction: Request correction of inaccurate or incomplete information
  • Deletion: Request deletion of your personal information (subject to legal obligations)
  • Portability: Request a copy of your data in a structured, machine-readable format
  • Objection: Object to processing of your personal information for certain purposes
  • Withdraw Consent: Withdraw consent for data processing where we rely on consent
  • App Permissions: You can manage camera and photo library permissions in your device settings

To exercise these rights, please contact us. We will respond to your request within 30 days.

7. Children's Privacy

Estimonia is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us, and we will delete such information within 30 days.

8. International Data Transfers

If you are located outside the United States, please note that we may transfer your information to and process it in the United States and other countries. These countries may have data protection laws different from your country. By using Estimonia, you consent to such transfers. We use appropriate safeguards such as Standard Contractual Clauses for EU data transfers.

9. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

  • Right to know what personal information we collect, use, and share
  • Right to delete your personal information (with certain exceptions)
  • Right to opt-out of the sale of personal information (we do not sell personal information)
  • Right to non-discrimination for exercising your privacy rights

10. European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you have rights under the General Data Protection Regulation (GDPR), including the rights listed in Section 6 above. Our legal basis for processing your data includes: consent, contractual necessity, legal obligations, and legitimate interests.

11. Cookies and Tracking Technologies

The mobile app uses minimal tracking technologies. We may use session tokens for authentication and app functionality. We do not use third-party advertising cookies in the mobile app. For information about cookies on our website, please see our Cookie Policy.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting a notice in the app or sending you an email (if you have provided one). Your continued use of the app after changes are posted constitutes acceptance of the updated Privacy Policy.

13. Contact Us

If you have questions about this Privacy Policy, your data, or wish to exercise your privacy rights, please contact us: